Assume you are constructing a home. It is a complicated procedure, and some activities must be completed in a specific order. You can’t put up windows if the walls aren’t up yet. You most likely have a slew of workers working on the house, and you need to know which days they are accessible to pour the foundation, lay the tile, and so on. Then you must plan them not just based on their availability, but also each job occurring in the correct order. Using project management software is the best way to manage a complex project like this one, including all of the duties that need to be done by whoever and when.
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It is the year 2023. You’re well-organized, frequently ticking tasks off your to-do list with the aid of project management software, and you leave the workplace (or close your laptop in your living room) before 5:00 p.m. With so many individuals working remotely or in a mixed work style, it may appear challenging to increase productivity, but it is more doable than ever before. You may transform the way your team collaborates and manages their workload by utilizing excellent project management software.
We’re here to inform you about the top project management solutions we’ve used and what distinguishes them. More information on what project management software is and how to shop for the ideal app for your team can be found below our suggestions.
What Is Project Management Software?
Project management software is a type of online collaborative app. Everyone involved in a project may log in and see what they need to accomplish and when. These employees also document their progress on those tasks and provide pertinent information, such as comments on any adjustments. People with the right permission level may also see what everyone else is doing, what requirements must be satisfied, and when.
The concept of project management system has been present since the early twentieth century, when Henry Gantt’s Gantt charts were introduced. However, current project management technology has introduced these ideas into the common workplace during the last decade. According to PWC, 77% of high-performing teams utilize project management software.
The project management software gives a comprehensive picture of the project and its health to the person or individuals in charge of it. Are all tasks on pace to be finished on time? How does a late task influence the estimated deadlines of other tasks? Is there someone accessible to take over an important assignment if the person assigned to it becomes ill? Furthermore, if the project management software offers financial tracking, the app will inform those in control whether the project is on budget.
Benefits of Project Management Software
Overall, project management software helps firms track the progress of projects, campaigns, resources, allocation, and tasks within an organization. Project managers and team leaders may use project management software to better understand how companies and teams are pacing and to keep teams on the same page.
Teams without project management programs have struggled to maintain track of all remote work and project updates, as we can no longer rely on in-person meetings to communicate information. That is why, whether you are just establishing a firm or seeking methods to adapt your well-established organization, project management software will be more important in 2023 (and beyond) than ever before.
Here are a few of the most important advantages of utilizing project management software:
- Improves communication and teamwork within an organization
- Provides leadership with a high-level picture of project progress
- Assists teams in keeping work in perspective and understanding priorities
- Assists in cost control and budget management
- It aids in resource allocation and reduces team fatigue
- Remote collaboration is made easier for teams who are dispersed or use a mixed work paradigm
As we get a deeper grasp of hybrid work and the demands of teams worldwide, technologies have evolved and iterated to become even better and more collaborative. In the future, there will be even more advancements, features, and tools that teams may use to improve communication (think remote networking, task batching, and more).
25 most popular project management software
There are several project management platforms and productivity applications available to help you focus like a pro on jobs and projects. To help you make sense of it all, we’ve compiled a list of the finest project management software to get you and your team one step closer to ultimate productivity heaven.
Hive is an all-in-one project management software that is comprehensive, easy to use, and the only tool you need to open in the morning to get your job done. Hive is a unique software for project management among market tools since it is the world’s first democratic productivity platform. But what does that mean? Hive is continually developing new features based on user input on the Hive Forum. You know what you need in a tool to work better and quicker, and Hive is dedicated to developing project management software that meets those requirements. It is the only tool on the market designed for and by consumers.
In addition to task management, time-tracking, and resourcing, Hive takes project management to the next level with:
- Native email and chat
- 1,000 integrations with leading business technologies such as Zoom, Gmail, Slack, Dropbox, and others.
- Gantt, Kanban, Calendar, Portfolio and Table, and Label views are among the six configurable project layouts available.
- Hive Automate provides workflow automation features.
- Cost: A 14-day free trial is available, with monthly rates beginning at $12 per user. Hive Solo is free for up to two people indefinitely.
Trello is an excellent choice for small teams or individuals searching for a basic project management application. The tool is a Kanban board-based project management system developed in the 1940s by an industrial engineer. Trello is built on cards, which you may organize into different phases on the board.
For a more dynamic experience, you may color-code the cards and attach photos or files to them, as well as invite team members to contribute to a board with you. One significant disadvantage of Trello is that each board only corresponds to one project, therefore if you want to establish two larger projects, you must create two boards.
- Cost: Free for basic, or $9.99 per user per month for Business Class.
Asana is a user-friendly project management software that can handle both small and large tasks, which is why it is included in our list of the top project management softwares. The program is built on tasks and subtasks organized into parts that may be allocated to individuals or teams.
The project manager and the rest of the team may interact and offer feedback for each job on the same site, maintaining cooperation for each project in a central, easily accessible location.
- Cost: Basic is free, the premium is $13.49 per user per month, and business is $30.49 per user.
Basecamp is a cloud-based program that allows task collaboration for individuals, project managers, and even marketing teams. To-do lists for activities that may be given to multiple users are among the features, as are tasks that the system will automatically follow up on when the due date passes.
It also offers a real-time group chat function and a tool that allows the client to track the project’s progress. Basecamp, like most of the services on this list, may be connected with other programs for reporting, analysis, and time tracking, among other things. Basecamp may be linked with iOS, Android, Mac, and PC in addition to its cloud-based solution.
- Basecamp’s package is free to use for personal purposes. Business options begin at $99 per month and include unlimited users and projects.
If you’re looking for a simple, easy-to-use application for solo or teamwork, Nifty is a wonderful project management software to consider. You may update and centralize work activities within the app to assist reduce the number of internal tools that your team must manage. Nifty allows you to manage whole projects, campaigns, and individual tasks in Kanban or Gantt views that may be arranged by milestone.
- Cost: Pricing for a team of ten begins at $39 per month.
ProofHub enables teams throughout a company to communicate, manage, and deliver on projects. Users may give particular tasks to individuals, which can have deadlines and reoccur at a set frequency. ProofHub offers a variety of views, including Gantt, Kanban, and calendar views, as well as a central location to keep files relevant to all of your projects.
This platform also includes chat, proofreading, timesheets, and reports to provide teams with all of the tools they need to interact.
- ProofHub costs $89 a month, invoiced annually, for up to 100MB of storage space (unlimited projects and users).
Smartsheet is project management software that uses a table layout similar to an Excel spreadsheet. This program is cloud-based, and users may choose a few different data visualization options. Smartsheet also features work automation routines that help you eliminate manual activities and automate recurring operations, taking over some of the more tedious day-to-day duties.
- Cost: For price details on their enterprise and premier plans, contact sales.
Wrike is a robust project management application that excels at developing customized team procedures. From there, you can quickly construct a timeline, interactive charts such as Gantt charts, and easily see tasks and future stages. Wrike’s real-time report creation capability also allows you to assess performance.
- Wrike provides a free pricing option for unlimited users with no time constraints. Paid professional subscriptions begin at $9.80 per user per month to have access to all of Wrike’s capabilities.
Xebrio is a self-contained project management software environment built for small teams to large companies. Xebrio makes it simple to manage multiple phases of a project since it includes capabilities such as task management, milestone tracking, requirements traceability, test management, issue tracking, and release management.
These integrated capabilities eliminate the need for third-party integrations or plugins, and all project lifecycle data is kept under one roof. Teams may effortlessly work using Xebrio, regardless of location. Users may include contributors, reviewers, and other stakeholders in their projects to guarantee that nothing goes through the cracks when working as a team.
- The basic Xebrio plan is $1 per user each month.
Jira is a bug-tracking and agile software to manage projects that began as software for engineers and remote dedicated development teams. It’s presently utilized by a variety of teams all over the world, but it’s a very effective tool for a software development organization since it has roots remain in issue/bug tracking, agile, and test case management domains.
Jira’s capabilities include customizable scrum boards, roadmaps for sketching out goals and individual team activities, and adaptable Kanban boards for graphically managing issues.
- Jira pricing begins at $10 per user per month.
Monday is a straightforward project management software that assists teams in graphically organizing chores and projects. Projects are handled using a single central board, which acts as the project’s center and shows changes made on a task-by-task basis. Boards may also be customized by adding new columns to see data on hours spent, status, and location.
This project management software also includes views such as a workload view, which shows pending tasks by individual, a timeline view, which allows you to plan work out by due date, and charts, which allow you to assess team efforts and outcomes.
- Cost: The first five users are invoiced yearly for $39 per month.
Zoho is a web-based CRM software for managing leads, purchases, and pipelines. This CRM software includes capabilities for automating account management, lead tracking, prospect tracking, and other sales operations. The Zoho also features a native chatroom that may be private or public, as well as the ability to track project time.
The program also contains functions that go beyond project management and marketing, such as HR and financial management. You may also use a Zoho CRM Integration to link the platform to other common work products you already use.
- Cost: Zoho’s basic plans begin at $10 per user per month.
LiquidPlanner project management software is a hybrid of traditional project management and time tracking. One of its most distinctive characteristics is that it changes and moves due dates and projects when project resources change. This allows you to manage expectations about when a project will be finished or when milestones will be met based on workload.
LiquidPlanner also offers an excellent resourcing function that displays how many available hours an employee has each week, as well as a useful budgeting component.
- Cost: $39 per month per user, payable yearly.
ClickUp is project management software with customizable views such as a list view, a board view (akin to a Kanban view), a box view (which separates each activity), and a calendar view (which sorts actions by due date). ClickUp allows users to strive towards goals, which serve as the user’s “mission control center.” Other capabilities include a two-way calendar sync and connections with Toggl for time monitoring.
- Cost: ClickUp is free for the first 100MB of data. Following that, the cost begins at $5 per user each month, invoiced annually.
Airtable is a powerful spreadsheet that allows you to organize tasks, projects, and files. You may attach some elements to the spreadsheet, such as photos, connections to other tasks, and assignees. Aside from the spreadsheet/table view, Airtable also provides calendar, Kanban, and gallery views. If you’re used to working with Excel or Google Sheets, this is one of the greatest project management softwares.
Airtable also has an excellent mobile app accessible in the iOS and Android app stores for project management on the move.
- Airtable is available for free, while premium options begin at $10 per user per month, payable annually.
Mavenlink was created with the operational and financial aspects of service firms in mind. This project management software acts as the “Operational Service of Record” for service enterprises, seamlessly connecting whole organizations. Mavenlink assists businesses by assisting them in managing money and staying on track, whether they are developing a business strategy or optimizing operations of a long-established corporation.
There are numerous capabilities inside the program, such as traditional project management, resource management, and company accounting, that help to combine multiple people working on a given project. Mavenlink’s resourcing and budgeting capabilities are especially valuable since they assist boost an organization’s total financial visibility.
- Pricing for a group of five members begins at $19 per month.
MeisterTask is another Kanban-based program (similar to Trello) for organizing projects and tasks within a bigger team. MeisterTask’s solutions are far more simplified and personalized when compared to other project management platforms on the market.
This application also includes pre-built processes to help you get the most out of it. You may also create your custom process for your team.
- MeisterTask is free, however, the premium version begins at $8.25 per user each month.
Float is designed primarily for team resource scheduling and multi-project planning. This is a popular project management software which perfects for getting a basic overview of team workload and determining which activities are taking up the most time. Float is popular among agencies and other project-based enterprises since it helps them to track several customers and better understand bandwidth.
Float tools also prevent burnout and excessive team turnover since managers have a better understanding of who is overworked and can take proactive next actions to address it.
- Float is $5 per booked person each month and includes a 30-day free trial of the tool.
Workfront is a highly configurable tool that assists users in project management, making it one of our top recommendations for the best project management software. Setting priorities for tasks, allocating them to particular team members, managing a full project, and assessing its progress are all features. This best project management software not only automates the entire workflow but also provides a single platform for digital communication and interaction with different other services.
Workfront also provides robust tool integrations to assist your team advance their technology stack.
- Workfront provides four price levels, each of which requires a quotation.
GanttPro, as the name implies, is one of the top project management softwares based on Gantt charts. Users of GanttPro may plan projects using interactive Gantt charts, divide projects into tasks, milestones, and subtasks, and specify a specified timetable with allotted resources. GanttPro also enables customers to track team resources, availability, and project expenditures.
- Pricing begins at $15 per user each month for a single user.
Scoro is a complicated IT project management software designed to assist teams with task management and reporting. Tasks can be monitored and grouped into subtasks, allocated to persons, and set deadlines and milestones. Scoro is also useful for sending invoices because it allows you to submit quotations and bills directly from the app.
This application also has extensive reporting capabilities, allowing you to examine project status reports, unplanned time, and projects by accounts.
- Pricing begins at $26 per user per month.
Timely is an automatic time-tracking program that also allows you to track projects, monitor budgets, and assess team performance. You may use Timely to review historical expenses, jobs, and turnaround times to set competitive prices and optimize future project profitability and efficiency. Timely emphasizes privacy in its operation, providing each team member with their private work timeline so they may select what information is publicly published. With automated time tracking and timesheet drafting, your staff can focus on the job rather than the administration.
- Cost: The starter package is $8 per user per month, with the unlimited plan costing $20 per user per month.
Proggio is a collaborative project management software with a variety of features such as high-level portfolio monitoring, Kanban and list views, a mobile app, and a strong Jira interface. The Jira connection allows teams to interact with their colleagues in the development and software arena, which is beneficial for teams from a variety of enterprises. You can also organize tasks in Proggio by “My Tasks,” “Assigned by Me,” “By Projects,” and “My Team,” which helps you sort and filter to-do lists.
- Proggio costs $19 per month per user for 5-20 users.
FunctionFox project management software is based on tasks, timesheets, and budgeting features that allow users to examine the whole scope of a project through the app. FunctionFox is designed primarily for creative workers and individuals who operate in a project-based environment. The application also supports thorough reporting and offers a view called CEO Desktop, which shows a graphical depiction of tasks as well as expected hours.
- FunctionFox Classic costs $5 per month per user.
Timecamp is unique in that there are other project management software on the market but most of them do not provide your team with an hour’s recording capability. Timecamp is an excellent solution for time tracking since it enables automated time tracking that runs in the background and effortlessly tracks time for projects.
Because of the tool’s unique project structure, you may build or import as many projects as you need, monitor time for them, and then examine the results to see how the team is performing.
- Timecamp has a free plan for single users and premium subscriptions starting at $5.25.
Choosing the correct project management software can be time-consuming, but it’s worth the effort to get it perfect before deploying it to a full team. Project management applications are often expensive to start up. Even when they are simple to use and allow you to input data, it takes time to fine-tune the app to perform what you need it to accomplish and then get everyone on board with using it.
When picking which software to use, consider the type of work your team does, the number of individuals in the company, and how you want to manage your firm. There are plenty of fantastic solutions to suit any budget.
People may cooperate on project work more easily with the help of a dependable project management tool. Furthermore, business owners and team managers may gain valuable insights about how their teams perform, whether projects are on track, and how to bring them back to a successful place when they veer off course.